Job Application Tracker Autojob

Why You Need a Job Application Tracker

Honestly, keeping track of job applications used to be one of the most frustrating parts of job hunting. You’d apply to dozens of positions, then completely lose track of which companies you contacted, what stage each application was at, or when to follow up. That’s exactly why we built our job application tracker at Autojob.

Our platform doesn’t just help you find jobs – it keeps everything organized from the moment you submit your first application. You’ll wonder how you ever managed without it.

What makes it special is how it blends automated job matching with interview scheduling and management, so you’re covered end to end.

Getting Started with Our Application Tracking System

Setting up your application tracker is surprisingly straightforward. Once you log in, the tracking dashboard is front and center on your main page — because that’s where you’ll spend most of your time.

The tracker automatically captures every application submitted through Autojob, but here’s the thing: you can also add applications you submitted elsewhere manually. Since most people apply via multiple channels, this keeps your job search neatly in one place.

To access the tracker, just head over from the homepage to your dashboard. The application tracking tab is right after your profile overview. From there, you’ll see a clean list of all your applications, sorted by status and date.

Initial Setup Requirements

Before jumping in, make sure your profile is complete. Our AI matching and tracking work best with detailed info. Set your preferences for industries, salary ranges, and locations. This helps the system tag and prioritize your applications automatically.

Understanding Application Status Categories

Our tracker mirrors the typical hiring process with clear status categories. Knowing what each means can help you stay on top of your applications.

• Applied: Your application was submitted and confirmed by the employer.
• Under Review: The employer has acknowledged your application; it’s being screened.
• Interview Requested: The employer wants to schedule an interview — this triggers automated scheduling features.
• Rejected: Unfortunately, the application was not successful.
• Offer Extended: You received a job offer.
• Hired: Congratulations, you’ve accepted and started the job.

Each status update sends you notifications and adjusts analytics, so you never miss a beat.

Manual Application Entry Process

Not every job you apply to will be through our platform, and that’s okay. Our tracker lets you add those applications manually so your records stay complete.

Here’s how to add external jobs:

1. Click the “Add Application” button in your tracker dashboard.
2. Fill in company name, position title, and application date.
3. Include the job posting URL if you have it.
4. Select the current status and add any notes.
5. Set reminder dates for follow-ups.

You can even upload job descriptions or save email confirmations for easy reference later.

Automated Application Tracking Features

This is where our platform really shines. When you enable auto-apply campaigns, the tracker logs every application we submit on your behalf. You might wake up to 20 or more new applications automatically added and ready for you to check.

But it doesn’t stop there. The system monitors your connected email inbox for employer replies and updates application statuses automatically — like moving an application to “Rejected” when you get a decline email.

We also set follow-up reminders if an application stays in “Under Review” longer than your preferred timeframe. This way, you’re nudged to follow up at just the right moment.

Email Integration Setup

To unlock this automation, connect your email accounts (Gmail, Outlook, and others). We use read-only access to scan for hiring-related emails; no messages are sent without your permission.

The AI matches employer emails to applications with about 90% accuracy, keeping your tracker up to date with minimal effort.

Application Analytics and Reporting

One feature users tell us is really helpful is the analytics dashboard. It highlights patterns you might miss — like which days you get the best responses or which industries slow down your search.

Key metrics include:

• Response rate by industry, company size, and application method
• Average time to response for different employer types
• Application volume trends over weeks or months
• Success rate by job title or salary range

These insights help you adjust your strategy for better results.

Weekly and Monthly Reports

Our system sends you weekly summaries every Monday, showing new applications, status changes, upcoming interviews, and reminders.

Monthly reports go deeper, comparing your current performance to previous months to track momentum.

Managing Interview Scheduling

When employers request interviews, our tracker turns into your scheduling assistant. You set your availability preferences — days, times, and interview types (phone, video, in-person).

If you enable automatic booking, the system can suggest time slots or even confirm interviews for you.

The interview section shows all upcoming interviews with details like:

• Interview type and medium
• Interviewer names and titles
• Prep materials and company background
• Directions or video links
• Follow-up reminders

Interview Preparation Integration

What users really appreciate is the interview prep package delivered 24 hours before each interview. It includes:

1. Company background and recent news
2. Job description highlights and key requirements
3. Common interview questions for similar roles
4. Your application materials for quick review
5. Notes from previous interactions

This saves you hours and helps you walk in confident and ready.

Advanced Filtering, Search & Follow-up Automation

As your list grows, finding the right applications quickly is key. Our tracker offers powerful filters and search options by:

• Status
• Date ranges
• Industry or job function
• Salary ranges
• Company size
• Location
• Application method (auto vs manual)

Search works across all fields, so you can pull up company names, job titles, or notes instantly.

Custom Tags and Categories

You can create personal tags like “dream job,” “backup,” or “practice interview” to organize your workflow. Plus, set rules so applications automatically get tagged based on salary or location.

Follow-up Automation and Reminders

We all forget to follow up sometimes. That’s why the system sets reminders automatically based on industry standards and your preferences.

The default schedule is:

1. No follow-up the first week
2. Gentle follow-up at week 2 if no response
3. Second follow-up at week 4
4. Final follow-up at week 6 before marking inactive

You can customize or disable these for specific applications.

Automated Follow-up Templates

When it’s time to reach out, our AI drafts personalized emails tailored to your situation — whether it’s a first follow-up, post-interview thank you, or salary negotiation message. You can edit before sending or let the system send automatically.

Troubleshooting Common Issues

Even with automation, things can occasionally glitch. Here’s how to fix common problems:

• Applications missing from tracker: Check your email integration settings and add missing applications manually if needed.
• Incorrect status updates: Manually adjust statuses and provide feedback to help the AI improve.
• Missing interview details: Ensure your email folders include the right messages and check spam filters.
• Duplicate applications: Use the merge function in your dashboard to combine duplicates and keep things tidy.

❓ FAQ